Banquet and Meeting Policies

Room rental fee is $450.00 for the Ameche Ballroom and $250.00 for the Bascom room, which includes all linens, formal tableware, set-up and take-down. For Saturday receptions in the Ameche Ballroom in June, August, September, and October, a $3,300.00 food/hosted beverage minimum applies (revenues before service charge/tax). For all other Saturdays, all Fridays and all Sundays, a $1,650.00 food/hosted beverage minimum applies (revenues before service charge/tax) in Ameche Ballroom.

All Food and Beverages, except cake, must be purchased through InnTowner's Catering. For split entrees, all meals will be adjusted to the higher priced plate plus $2.00. Client is responsible for coding entree selections for each individual guest. No vegetarian option with split entrees: Second entree should be vegetarian if desired. No overage is prepared for split entrees. Vegetarian entree available at no additional cost if less than 5% of total guarantee number.

$500.00 deposit due with signed contract and again six months prior to reception date. (If reservation is made less than six months prior to date, $1000.00 is due upon receipt of contract.) Payment in full and dinner count guarantees are due 3 (three) business days in advance: If no guarantee is received, we consider the number expected on the Event Order Contract to be the correct and guaranteed number.

An 18% service charge and 5.5% sales tax will be added to all food and beverage totals. Guaranteed receptions qualify for complimentary taste testing of two entrees. A bar set-up fee is required on cash bars unless the minimum revenue requirements are met.

Evening reception hours are 2 p.m.-12 Midnight. Additional costs will be assessed for time prior to stated reception hours. Entertainment must cease at 12 Midnight. Decorating of reception area must be approved by the Sales and Catering Department prior to the event. Glitter, confetti, and open-flamed candles are not permitted. If decorations are excessive, additional set-up fees may apply. If decorations will be attached to walls or ceiling, InnTowner staff must hang the decorations and additional set-up fees will be applied at $100.00 per hour.

All deposits are applied to the final bill and are non-refundable upon receipt. In addition, if reception is cancelled within 14 days of function date, 25% of the estimated food costs will be assessed. All prices are subject to change with ninety-day notice.

Best Western InnTowner and The Highland Club
2424 University Ave., Madison, WI 53726
608.233.8778 Toll-free 800.528.1234 Reservations 800.258.8321
info@inntowner.com